Make a Booking/Check Availability
Data

How to make a booking or check availability

Thank you for making a booking with us, please take a moment to read our price list and terms and conditions, set out below. At the end of the booking you will receive an invoice and confirmation on email.

The current status of the site is shown below,

 Current Status 
The Scouts / GirlguidingCLOSEDClosed for all camping, activities and day visits. We can only accept PENDING bookings.
Duke of Edinburgh GroupsOPENWe are accepting bookings
Schools and Learning GroupsOPENWe are accepting bookings
Voluntary GroupsOPENWe are accepting bookings

All bookings will be acknowledged as PENDING, our booking team will, if you are able to use our site, change your booking to BOOKING RECEIVED and you will receive email confirmation that your booking is confirmed. 

Searching Availability…


How do we use your data ?

The information requested when making a booking is used by the campsite team to process your booking and during your visit. We use a third party company called Checkfront to process your bookings. We will not share your data with any other 3rd party individuals, groups and companies. For further information on how we use your data please visit our data page and privacy policy.

Terms and Conditions

When making a booking with us the following terms and conditions apply :

Making a Booking

All bookings at the site (Danemead Scout Campsite) must be made by the online system. Once completed the person making the booking will receive an email confirmation, reference number and invoice. Deposits are due 28 days after the online booking is made.

Weekend bookings are normally 19:00hrs on Friday to 16:00hrs on Sunday, if you have differing requirements please ensure these are requested via the booking secretary at least 28 days in advance of your visit. We will endeavour to accommodate your request however our wardens are volunteers, so it may not always be possible.

Payment

Details of how to pay are contained in your email containing your invoice.

Final balance for building hire must be received 14 days prior to your group attending site and final balance for camp dues must be settled by 11am on the day you leave site (by cash or cheque) if you wish to pay by bank transfer this must be received 3 days before you attend site.

Our additional charges are :

ChargeRateAmount
Any groups wishing to stay after 4pm on a Sundayper hour£100
Cheques returned not cleared by our bankPer cheque£25
Not settling fees by the time of leaving the sitePer booking£25

All deposits are non-refundable, please note if you cancel a booking with 28 days’ notice then we will hold your deposit over to another booking if made within 12 months, if you cancel with less than 14 days you will be liable for all billing costs as per your initial invoice.

Cancellation and Alteration

The Danemead Management Committee reserves the right to cancel, alter or delay any event/camp where forced to do so by circumstances beyond our control, under these circumstances, should this be necessary then we can arrange for a full refund.

Should the online booking found to be incorrect the correct details will be issued in the invoice.

In light of uncertain times, should any group wish to cancel their booking they will receive a refund of 50% and a discount of 25% of the original booking off their next booking. This applies to notifications of cancellations made up up to 31st December 2020 (after this time we will review the situation).

This covers all bookings.

Please send notifications through the help centre and ensure you receive an acknowledgement from the booking team.

Safeguarding and Safety

All adults staying overnight at the site must have a current enhanced scouting DBS check, it is the responsibility of the group leader to ensure this is adhered to, any adults found to not be in possession of a current DBS check will not be permitted to stay overnight when young people are onsite.

The Danemead Management Committee reserves the right to send away from the site any person who in the wardens judgement is found to be unmanageable or a danger to the safety or enjoyment of others.In this event no refund will be given.

Activities based in, over or near the bomb hole must have adult supervision at all time. It is the responsibility of the group leader to ensure that this rule is complied with at all times and all precautions with regards to safety have been taken. Other activities may require the wearing of safety equipment, such as helmets or buoyancy aids. Where such equipment is specified by the Danemead Management Committee or the Scout association’s health and safety regulations, participants must wear it at all times during the activity.

Certain activities are only suitable for specific age groups and these age restrictions must be adhered to. It is the responsibility of the group leader to ensure that all reasonable safety precautions are taken for any activities undertaken. The Danemead Management Committee accepts no responsibility when groups fail to adhere to these rules.

Some activities are potentially dangerous if not skilfully undertaken. Activities must be run in accordance with the current rules stated in the Policy, Organisation & Rules of The Scout Association (POR). If the warden/crew deem an activity to be unsafe or inappropriate they reserve the right to cancel, withdraw or curtail an activity early. This decision is final and no dispute will be entered into.

Damages

It is the responsibility of the group leader to ensure that all areas used by their group are left in a clean and tidy condition at the end of the booking, if this is not adhered to then your group will be subjected to an additional cleaning charge.

In the event of any damages caused by participants to property or equipment belonging to Danemead, except for fair wear and tear, this will be charged to the group in full. Any damages must be reported to the warden immediately.

All information given in any literature produced by or on behalf of the Danemead Management Committee (including the internet and social media) is correct at the time of going to press. It is given in good faith and is intended as a guide to the campsites and its facilities. These can be altered without notice due to seasonal or other conditions. The confirmation of a booking (by payment of a deposit) will be taken as full acceptance of these terms and conditional including any future amendments.

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