Terms and Conditions
When making a booking with us the following terms and conditions apply :
Making a Booking
All bookings at the site (Danemead Scout Campsite) must be made by the online system. Once completed the person making the booking will receive an email confirmation, reference number and invoice. Deposits are due 28 days after the online booking is made. Weekend bookings are normally 19:00hrs on Friday to 16:00hrs on Sunday, if you have differing requirements please ensure these are requested via the booking secretary at least 28 days in advance of your visit. We will endeavour to accommodate your request however our wardens are volunteers, so it may not always be possible.
Where all campers are over 18 the offer of five free adults does not apply.
Payment
Details of how to pay are contained in your email containing your invoice. Final balance for building hire must be received 14 days prior to your group attending site and final balance for camps / day visits should be paid as soon as you know your correct numbers attending. Payment can be made by cheque, bank transfer or card. Our additional charges are :
| Charge | Rate | Amount |
|---|---|---|
| Any groups wishing to stay after 4pm on a Sunday | per hour | £100 |
| Cheques returned not cleared by our bank | per cheque | £25 |
| Not paying your camp fees within a week of your stay | per booking | £25 |
All deposits are non-refundable, please note if you cancel a booking with 28 days’ notice then we will hold your deposit over to another booking if made within 12 months, if you cancel with less than 14 days you will be liable for all billing costs as per your initial invoice.
Cancellation and Alteration
The Danemead Management Committee reserves the right to cancel, alter or delay any event/camp where forced to do so by circumstances beyond our control, under these circumstances, should this be necessary then we can arrange for a full refund. Should the online booking found to be incorrect the correct details will be issued in the invoice.
Safeguarding and Safety
All adults staying overnight at the site must have a current enhanced scouting DBS check, it is the responsibility of the group leader to ensure this is adhered to, any adults found to not be in possession of a current DBS check will not be permitted to stay overnight when young people are onsite. The Danemead Management Committee reserves the right to send away from the site any person who in the wardens judgement is found to be unmanageable or a danger to the safety or enjoyment of others. In this event no refund will be given.
Activities based in, over or near the bomb hole must have adult supervision at all time. It is the responsibility of the group leader to ensure that this rule is complied with at all times and all precautions with regards to safety have been taken. Other activities may require the wearing of safety equipment, such as helmets or buoyancy aids. Where such equipment is specified by the Danemead Management Committee or the Scout association’s health and safety regulations, participants must wear it at all times during the activity.
Certain activities are only suitable for specific age groups and these age restrictions must be adhered to. It is the responsibility of the group leader to ensure that all reasonable safety precautions are taken for any activities undertaken.
The Danemead Management Committee accepts no responsibility when groups fail to adhere to these rules. Some activities are potentially dangerous if not skilfully undertaken. Activities must be run in accordance with the current rules stated in the Policy, Organisation & Rules of The Scout Association (POR). If the warden/crew deem an activity to be unsafe or inappropriate they reserve the right to cancel, withdraw or curtail an activity early. This decision is final and no dispute will be entered into.
Damages
It is the responsibility of the group leader to ensure that all areas used by their group are left in a clean and tidy condition at the end of the booking, if this is not adhered to then your group will be subjected to an additional cleaning charge. In the event of any damages caused by participants to property or equipment belonging to Danemead, except for fair wear and tear, this will be charged to the group in full. Any damages must be reported to the warden immediately.
All information given in any literature produced by or on behalf of the Danemead Management Committee (including the internet and social media) is correct at the time of going to press. It is given in good faith and is intended as a guide to the campsites and its facilities. These can be altered without notice due to seasonal or other conditions. The confirmation of a booking (by payment of a deposit) will be taken as full acceptance of these terms and conditional including any future amendments.
