OUR TERMS AND CONDITIONS

In this document Danemead Scout Campsite is referred to as ‘Danemead’ and Danemead Management Committee is referred to as ‘DMC’

A booking for camping, indoor accommodation, day visits or an activity at Danemead must be accompanied by an online booking form, please note bookings are only added to the diary once  booking form has been completed. Deposits are due 14 days after receipt of your initial invoice.

Camping Deposits £50.00 or 50% of the booking whichever is lower, day visitor £25.00 or 50% of the booking whichever is lower and indoor accommodation Deposits 50% of the building hire

Weekend bookings are normally 2000 hrs on Friday to 1600 hrs on Sunday, if you have differing requirements please ensure these are requested via the booking secretary at least 28 days in advance of your visit. We will endeavour to accommodate your request however our wardens are volunteers, so it may not always be possible.

All adults staying overnight at the campsite must have a current enhanced scouting DBS check, it is the responsibility of the group leader to ensure this is adhered to, any adults found to not be in possession of a current DBS check will not be permitted to stay overnight when young people are onsite.

Deposits can be paid either by cheques made payable to Danemead Management Committee or via direct transfer please contact us for our details.

Final balance for building hire must be received 14 days prior to your group attending site and final balance for camp dues must be settled by 11am on the day you leave site (by cash, cheque) if you wish to pay by bank transfer this must be received 3 days before you attend site and a copy of the transfer emailed direct to the Bookings Secretary. Please note any groups leaving site without paying will be charged an additional £20 admin charge.

Any cheques returned not cleared by our bankers will be subject to an additional charge of £25.00 to cover bank fees.

All deposits are non-refundable, please note if you cancel a booking with 28 days’ notice then we will hold your deposit over to another booking if made within 12 months, if you cancel with less than 14 days you will be liable for all building costs as per your initial invoice.

The DMC reserves the right to cancel, alter or delay any event/camp where forced to do so by circumstances beyond our control, under these circumstances, should this be necessary then we can arrange for a full refund.

The DMC reserves the right to send away from the site any person who in the wardens judgement is found to be unmanageable or a danger to the safety or enjoyment of others.In this event no refund will be given.

Activities based in, over or near the bomb hole must have adult supervision at all time. It is the responsibility of the group leader to ensure that this rule is complied with at all times and all precautions with regards to safety have been taken. Other activities may require the wearing of safety equipment, such as helmets or buoyancy aids. Where such equipment is specified by the DMC or the Scout association’s health and safety regulations, participants must wear it at all times during the activity. Certain activities are only suitable for specific age groups and these age restrictions must be adhered to. It is the responsibility of the group leader to ensure that all reasonable safety precautions are taken for any activities undertaken. The DMC accepts no responsibility when groups fail to adhere to these rules.

Some activities are potentially dangerous if not skilfully undertaken. Activities must be run in accordance with the current rules stated in the Policy, Organisation & Rules of The Scout Association (POR). If the warden/crew deem an activity to be unsafe or inappropriate they reserve the right to cancel, withdraw or curtail an activity early. This decision is final and no dispute will be entered into.

It is the responsibility of the group leader to ensure that all areas used by their group are left in a clean and tidy condition at the end of the booking, if this is not adhered to then your group will be subjected to an additional cleaning charge.

In the event of any damages caused by participants to property or equipment belonging to Danemead, except for fair wear and tear, this will be charged to the group in full. Any damages must be reported to the warden immediately.

All information given in any literature produced by or on behalf of the DMC (including the internet and social media) is correct at the time of going to press. It is given in good faith and is intended as a guide to the campsites and its facilities. These can be altered without notice due to seasonal or other conditions.

The confirmation of a booking (by payment of a deposit) will be taken as full acceptance of these terms and conditional including any future amendments.