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Book a Visit or Event

Thanks for taking time to look into making a booking for our campsite. How does the process work ?

Make a booking using our online system below, your booking will be immediately confirmed by email (subject to the deposit being paid within 28 days)
In a few days you will receive an invoice on email.
Pay the deposit on the invoice within 28 days
Pay the balance during your stay at the site or by arrangement with the booking secretary.

The information requested is used by the campsite to process your booking and during your visit. We use a company called Bookwhen to process our bookings, however all data remains ours and is held in the UK. We do not share our data with other groups and companies.

If your new to using this system our one page Help Guide may be of use, alternatively if you do have any questions please don’t hesitate to contact us

Terms and Conditions

When making a booking with us the following terms and conditions apply :

Making a Booking

All bookings at the site (Danemead Scout Campsite) must be made by the online system. Once completed the person making the booking will receive an email confirmation, reference number and invoice. Deposits are due 28 days after the online booking is made.
Weekend bookings are normally 20:00hrs on Friday to 16:00hrs on Sunday, if you have differing requirements please ensure these are requested via the booking secretary at least 28 days in advance of your visit. We will endeavour to accommodate your request however our wardens are volunteers, so it may not always be possible.

Payment

Details of how to pay are contained in your email containing your invoice.
Final balance for building hire must be received 14 days prior to your group attending site and final balance for camp dues must be settled by 11am on the day you leave site (by cash, cheque) if you wish to pay by bank transfer this must be received 3 days before you attend site and a copy of the transfer emailed direct to the Bookings Secretary. Please note any groups leaving site without paying will be charged an additional £20 admin charge.
Any cheques returned not cleared by our bank will be subject to an additional charge of £25.00 to cover bank fees.
All deposits are non-refundable, please note if you cancel a booking with 28 days’ notice then we will hold your deposit over to another booking if made within 12 months, if you cancel with less than 14 days you will be liable for all building costs as per your initial invoice.

Cancellation and Alteration

The Danemead Management Committee reserves the right to cancel, alter or delay any event/camp where forced to do so by circumstances beyond our control, under these circumstances, should this be necessary then we can arrange for a full refund.
Should the online booking found to be incorrect the correct details will be issued in the invoice.

Safeguarding and Safety

All adults staying overnight at the site must have a current enhanced scouting DBS check, it is the responsibility of the group leader to ensure this is adhered to, any adults found to not be in possession of a current DBS check will not be permitted to stay overnight when young people are onsite.
The Danemead Management Committee reserves the right to send away from the site any person who in the wardens judgement is found to be unmanageable or a danger to the safety or enjoyment of others.In this event no refund will be given.
Activities based in, over or near the bomb hole must have adult supervision at all time. It is the responsibility of the group leader to ensure that this rule is complied with at all times and all precautions with regards to safety have been taken. Other activities may require the wearing of safety equipment, such as helmets or buoyancy aids. Where such equipment is specified by the Danemead Management Committee or the Scout association’s health and safety regulations, participants must wear it at all times during the activity. Certain activities are only suitable for specific age groups and these age restrictions must be adhered to. It is the responsibility of the group leader to ensure that all reasonable safety precautions are taken for any activities undertaken. The Danemead Management Committee accepts no responsibility when groups fail to adhere to these rules.
Some activities are potentially dangerous if not skillfully undertaken. Activities must be run in accordance with the current rules stated in the Policy, Organisation & Rules of The Scout Association (POR). If the warden/crew deem an activity to be unsafe or inappropriate they reserve the right to cancel, withdraw or curtail an activity early. This decision is final and no dispute will be entered into.

Damages

It is the responsibility of the group leader to ensure that all areas used by their group are left in a clean and tidy condition at the end of the booking, if this is not adhered to then your group will be subjected to an additional cleaning charge.
In the event of any damages caused by participants to property or equipment belonging to Danemead, except for fair wear and tear, this will be charged to the group in full. Any damages must be reported to the warden immediately.

All information given in any literature produced by or on behalf of the Danemead Management Committee (including the internet and social media) is correct at the time of going to press. It is given in good faith and is intended as a guide to the campsites and its facilities. These can be altered without notice due to seasonal or other conditions.

The confirmation of a booking (by payment of a deposit) will be taken as full acceptance of these terms and conditional including any future amendments.